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Earn extra money!
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I don't believe it for a second, do you?
Most of the...
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Organize Your Office and Improve Productivity
Are you frustrated with your office space? Do you hunt for a pen
every time you put one down? Is the search for documents a
half-day event? Is your paper filed chronologically - working
your way down the pile to 'one week ago' and unable to pull out
'four months ago' for fear of a paper flood catastrophe?
Every office deals with an excess of paper and whether large or
small, your business is suffering when you aren't operating in
an organized space.
So, how do you clear the clutter and gain control?
SPACE IS ESSENTIAL
The biggest problem with staying organized in an office is that
people set up a system and don't give themselves enough room to
grow.
If you have spent the better part of a day cleaning out a drawer
and replacing the items in organized, labeled files, but you
can't squeeze a single extra sheet of paper you've wasted your
time and the unfiled papers will grow again.
Be certain to have at least a quarter to a third (more if
possible) of growing room when implementing a system. You may
need to change over at some point, but having some extra space
will encourage you to keep up with the organizing.
This also goes for items such as architectural drawings or other
products or documents you may accumulate.
Set aside time to purge unnecessary documents. Not only will
this provide more space but will save you time that would
otherwise be wasted looking through worthless paperwork.
SIMPLE FILING SYSTEM
Do not make your system too complicated or it will be hard to
follow through. Color coding can be the easiest if you do not
have too many categories. This is effective for systems which
only require 'Income', 'Expense', 'Projects', 'Correspondence'
or something similar.
For filing of large groups of clients, projects or invoices, use
a single drawer for each group of related
files. A tall filing
cabinet can even be divided into alphabetical or chronological
systems.
For items you refer to daily or even hourly you might consider a
posting board near your desk. This is a great idea for phone
number lists, 'To Do' lists and appointment calendars.
MAINTENANCE
A filing system is only as good as the upkeep. You may find it
easier to have a small system of files located on or near your
desk and daily or weekly transfer the items into their permanent
home.
This also works for items which you need close at hand such as
current project information or price lists etc.
STYLE OF FILING
Consider if you can realistically maintain a filing system.
Perhaps labeled boxes would suit you better (especially if you
tend to pile papers). The key is to find something you will feel
comfortable maintaining. If papers are sorted and occasionally
purged, your system will work.
EVERYTHING NEEDS A HOME
Everything MUST be assigned a home. By giving each item a place
you will not loose pens, cellphones, glasses and so on. Don't
crowd the items or you will get frustrated. Recognize that all
of your efforts will help you run your business more
efficiently, and thus productively. Reward yourself for keeping
the system working!
NOTE: You have full permission to reprint this article
within your website or newsletter as long as you leave the
article fully intact and include the "About The Author" resource
box. Thanks! :-)
About the author:
Nial Robbins owns the work at home directory website located at:
http://www.NDR-HomeBiz.com Come by and visit us today!
Also, be sure to check out our "top pick" work at home
opportunity at:
http://www.PlugInProfitSite.com/main-9525
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